Select mailbox folders for copying emails to hard drive. Backup and restore IMAP data Backup and restore Exchange or Outlook.com data Managing pst-files Locate the pst-file Backup the pst-file Restore the pst-file Restoring ost-files Exporting and Importing data Backing up and restoring individual items Backup Tools Backup and restore POP3 data I want comments to be valuable for everyone, including those who come later and take the time to read. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. You can then save the file to your external hard drive. Among the four backup options, click "Apps data". Aforestated three methods will help you move Outlook emails to the external hard drive. Besides, you can set an automatic backupschedule to backup Outlook emails daily, weekly, monthly, or upon an event. Ask - It's crucial to back up your Outlook files regularly to avoid losing important emails or other data. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive. Because of its versatility, many users rely on Outlook to manage their day-to-day tasks and important information. Until youre familiar with the techniques that Im about to demonstrate, Illsuggest that you backup your existing PST files. However, like any other software, Outlook is not perfect, and data loss can happen. I have followed it closely , however when trying to copy archive file into outlook, error msg says that the file is too large. David has a background in small business and lives in Australia. Then, you can locate your external hard drive to save that information. Copyright EaseUS. In situation if you are non-technical user and want to export Outlook emails as PST file as a backup option then just follow these simple steps: - How To Fix It, How to Fix the "Emergency Calls Only" Error on Android, How to Fix "Could Not Create the Java Virtual Machine" Error, Cant Type in Windows Search Bar? Manage Settings In that case, you wont be able to access your emails at the time of need. You can backup the primary mailbox, In-Place archive mailbox, and shared mailbox in bulk, using this utility. What Is a Virtual Machine and What Can It Be Used For? 7 Fixes to Try, Change IP Address and DNS Servers using the Command Prompt, Network Adapter Not Working? The steps are as follows. Why not choose some SAAS backup options (literally 100s to choose from) ? . The PST is once again open and visible in thefolder pane in Outlook. Is there a way to save pst files as text files onto the hard drive? In the File menu, select "Open & Export" or "Open . You will receive an email when it is done. Provide billable image deployment services for multiple machines. Click "Browse" and select the external drive from the list of storage devices and then create a name for your backup file. Next, you'll need to choose a location to save the Outlook backup by clicking the illustrated area. In the Account Settings dialog box, go to Data Files . Download Now! Step 5. After following the above-mentioned steps, users can directly save PST or OST files to the local drive or external hard drive as a backup. Choose "Export to a file" in the Import and Export Wizard window, and then click "Next". how do i save emails from hotmail to an external hard drive or in 'my Best Solutions, How to Backup An External Hard Drive to Another External Hard Drive in Windows 10 [Methods Provided]. All other trademarks acknowledged. Select "Export to File" in the Import and Export Wizard and then click "Next". Remember, Thunderbird has no native function to back up individual folders or messages. Choose Outlook data file (.pst) and select OK . If you want to save the Outlook data to any drive, say Flash drive, Hard drive, or even if you want to, : Open the Outlook application and click on the, option to move data with the .pst file and then click on, : Then select the attributes you would like to export and hit, option and select the destination of the file to be stored, name the file as you like and then click on. She has been working in EaseUS for over ten years, starting from a technical writer to a team leader of the content group. To backup Outlook 365 mailboxes to an external hard drive, you can use the Aryson Office 365 Backup & Restore Tool, which backs up emails from Office 365 and imports mailboxes into Office 365. https://www.arysontechnologies.com/office365-backup/. FAQ about How to Backup Outlook Emails to External Hard Drive. Now you can copy the email data to an external hard drive to create a backup. How to Save Outlook Emails to Hard Drive Automatically - EaseUS A good way to back up important data is to save it on an external drive. What if you accidentally delete an important email forever? Here are three ways to backup Outlook emails: save Outlook emails to hard drive automatically with professional file backup tool, backup Outlook data file (.pst) to hard drive with Outlook Import/Export Wizard, or manually copy OST or PST file to save Outlook emails. Sometimes, the servers of Microsoft face downtime due to maintenance. How to Backup Outlook Emails to External Hard Drive, Method 2. I should probably delete the whole lot, but onrare occasions, I have to check an old message in my line of work. I prefer a different approach that is actually exceptionally flexible bothnow while archiving, and later, when you need to access your archive. You will see the Import and Export Wizard where you will have to click on the Export to a file option. This method can be suitable for small data backup scenarios, however, if you have larger email databases to backup, taking backup for organizations that communicate at least hundreds of emails in a day could be very exhausting and error-prone. Step 2. Click on the link below for the email application that you use. And select the Import/Export, Then, select the action Export to file and hit Next, After that, select the Outlook Data file(.pst) and press Next. And click on Next. Required fields are marked *. Step 6. What Does End of Life Mean for Software and Should You Care? If your computer crashes or gets hacked, you will always have a backup to access your important data. You can save bulk emails from Outlook by selecting them at the same time by long pressing the shift key and clicking them. Highlight all the files and folders in your Thunderbird profile. It supports users to backup Outlook emails in various formats, including .pst, .ost and profile. How to Backup or Transfer Outlook Data to an External Hard Drive There are different i.e both manual and automated methods available to save your emails to the external hard drive. Save Outlook Emails on a Local or External Hard Drive Comments violating those rules will be removed. Thats one way to do it, but it isnt particularly manageable. A PST, or Personal data STore (orstorage), is the file format that Outlook uses to keep all of your email,contacts, calendar information, and more. Smart backup tool for your files and entire computer in Windows 10/8/7. Make sure you don't export your .pst file to a OneDrive location. Tracy joined in EaseUS in 2013 and has been working with EaseUS content team for over 10 years. As a professional author for over 10 years, she writes a lot to help people overcome their tech troubles. There are two methods that you can use to save Outlook emails without PST. Outlook data files are of two types, PST(Personal storage tables) files, and OST(Offline storage table) files. Should you have any other concerns, don't hesitate to let us know. If you have automatic sync, make sure it's not syncing to a OneDrive location. The following topics are highly relevant to how to backup outlook emails. Navigate to the external hard drive where you want to save your emails and paste them in. Then you can see all the apps that can be backed up. After understanding the reason, you can continue to read the article to know two ways to backup Outlook emails to external hard drive. Select "Outlook Data File (.pst)" and tap "Next". Select the emails that you want to back up and click "Next". Step-7: - You can easily save emails according to the desired location whether on Hard Drive or an External Hard Drive. Archive Outlook Emails to External Hard Drive - Data Recovery Training In Outlook, you can simply click on any email that you want to save on a hard drive and then drag/drop it to a folder on the hard drive or Desktop. Launch the Existing Outlook Application on your system and click on the File Tab. And save the file to an external hard drive. Step 5. Tell us using which method you could transfer Outlook emails to a hard drive effortlessly in the comment section below. Is that possible? If you need to open the PST or OST file in Windows Explorer, click "Open File Location". A zip file is compressed and takes up much less space. Backup and clone toolkit for unlimited PCs within one company. Highlight all the folders, files, or zip file you created and copy the files. We and our partners use cookies to Store and/or access information on a device. If you want to move Outlook data from one drive to another drive then you can do that too. Tick the Include sub folders checkbox to backup the entire mailbox. The methods include the manual approach as well as the automated solution. Here in this guide, you must have found the best fix for the same. Launch the software and go to the Set up section. Select the emails that you want to back up and click "Next". Then you can see all the apps that can be backed up. Whereas, with the Advanced Backup option, you can select the Outlook attributes that are important to you and you would like to take a backup of them safely. Saving emails on an external hard drive is also the way to import them back to a new computer. Techwalla may earn compensation through affiliate links in this story. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents. 5: Once the backup is completed, click on View Report. Did you enjoy this tip? 7: Select the Browse option and select the destination of the file to be stored, name the file as you like and then click on Finish. Read David's Full Bio, Your email address will not be published. Here, choose your external hard drive. Back up your email Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 If you are using email for work, you are most likely using an Exchange or IMAP account. To save Outlook emails to an external hard drive, EaseUS email backup program comes to help. Outlook emails contain lots of our essential and private information. This powerful tool offers automated, time-saving, and direct methods to backup Outlook emails. If I select one message, I can save it as Outlook message formatwhich displays the whole message. Also, under Options select the radio button according to your need. You can learn why backup Outlook emails to external hard drive and 2 methods to achieve the goal, including the easiest one. We cover Windows, Mac, software and apps, and have a bunch of troubleshooting tips and how-to videos. Double-click your removable drive. Download Email Backup Wizard and install on pc and follow given instructions. Export or backup email, contacts, and calendar to an Outlook .pst file Remo Outlook Backup and Migrate tool is a safe and easy utility. If you are wondering how to backup outlook to an external hard drive, follow the listed methods. You can also use manual methods to take backup of Office 365 email online. Outlook is a personal information manager from Microsoft available as a part of the Microsoft Office suite. Your removable hard drive should be listed. FREE Windows backup software to protect personal data. ALL RIGHTS RESERVED. The messages will be placed into the folder in your archive PST. Moving OUTLOOK folders to external harddrive - Microsoft Community Methods discussed in this guide work for MS Outlook 2007, 2010, 2013, 2016, and 2019, .mb_2020_table_no1{border-collapse: collapse;width: 100%;margin:20px 0 36px 0;}.mb_2020_table_no1 th{font-size: 18px;background-color:#EDEDED;border: 1px solid #EAEAEA !important; border-bottom:none !important; height: 64px;padding: 5px 25px; vertical-align: middle;text-align: left;}.mb_2020_table_no1 tr td{border: 1px solid #EAEAEA !important;border-bottom:none !important;border-top:none !important;padding: 13px 25px !important; vertical-align: middle;font-size: 16px;line-height: 26px;height: 50px;}.mb_2020_table_no1 tr:nth-child(odd){background-color: #F8F8F8;} .mb_2020_table_no1 tr:last-child td {border-bottom: 1px solid #EAEAEA !important;} .mb_2020_table_no1 tr td.forlist{padding:35px 25px !important;vertical-align: top !important;}@media (max-width: 769px){.mb_2020_table_no1{width:19.25rem}}, "Do you know how to backup Outlook emails? Step 1. Enter your Outlook password and select the email files that you want to back up. TIA. Windows PC backup, sync and clone software for business use. Step 1. Press the "My Computer" icon on the left side of the screen. To copy Outlook files to an external hard drive, find the location of the PST file on your computer. However, before getting into the solution, here are some of the major reasons for taking backup of Outlook 365 mailbox to the computer. Differential Explained [When & How-To Guide]. The second method is to export and save Outlook emails as .pst files to an external hard drive, which you need to operate manually each time you want to back up Outlook. In addition to backing up to an external hard drive, you can also back up Outlook to multiple locations and choose different backup methods according to your needs. Backup Outlook Emails to Hard Drive There are many methods available to backup Outlook emails data to Hard Drive. The article summarizes on how to transfer or backup Outlook data onto your external hard-drive with multiple solutions listed below.